Downtown Urbana Special Events Forms

Monument Square District Partnership Agreement

All requests must be received by Monument Square District no later than 15 days prior to the event.

DETAILS OF EVENT

* Indicates required field

Event Name *

Event Start (Date/Time); Event End (Date/Time) *

SPECIAL INSTRUCTIONS: (Must be followed by all applicants)

Banner/Signage: *

(if in the downtown/Heritage Overlay)
(specify size and location within Legacy Park)

Placement of banners/signage are subject to space availability
All banners/signage must be temporary in nature
All banners/signage must be installed and removed by user

Permits/Licenses: *

(All expenses are the responsibility of the applicant)

Temporary liquor permit (required if serving alcohol at event)
Other licenses specified by city, county or state in regard to the event
Organization’s certificate of insurance including liquor liability insurance

Premises: *

User’s responsibilities

Set-up and tear down of event

Cleaning and waste/litter removal
Maintained and returned in a clean condition upon expiration of event
Is financially responsible for cost of damages to the premises (Legacy Park) above and beyond normal wear and tear
Will not conduct any hazardous or illegal activity

Other: *

(Brief description of event including purpose, non-profit status if applicable, private or public affair, etc.)

BY ELECTRONICALLY SIGNING BELOW, THE APPLICANT AGREES TO HOLD THE MONUMENT SQUARE DISTRICT HARMLESS FROM ANY AND ALL RISKS, LIABILITY COSTS, CLAIMS OR CAUSES OF ACTION THAT MAY ARISE FROM SAID EVENT. SUCH ASSUMPTION OF RISK AND HOLD HARMLESS IS A MATERIAL CONDITION OF THE USE OF THE PUBLIC PROPERTY.

APPLICANT'S ELECTRONIC SIGNATURE *

First

Last

Email *

Phone Number *

Questions/Comments? *

Submit

Partnership Letter Signed Agreement
File Size:	48 kb
File Type:	docx

Download File

Downtown Urbana Vendor Application (Also Submittable Below)
File Size:	153 kb
File Type:	pdf

Download File

Downtown Urbana Vendor Application

Vendor Information:

* Indicates required field

Business/Group Name *

Contact Name *

Address *

Line 1

Line 2

City

State

Zip Code

Country

Phone Number *

Email *

Check All That Apply *

Food Vendor Non-Food Vendor

For Food Trucks, please give us an idea of space required: *

Electricity Needed? *

Yes No

For Sidewalk Vendors, please give us an idea of your type of merchandise: *

Which Event Would You Like to Set Up During? *

Date & Location Where You Would Like to Set Up? *

Name of Merchant or Business Referring? *

Food Truck Rules:

Complete a Special Event Request (allows us to notify Police, Fire and Street)
Vendor MUST display current license with Health Dept.
Vendor MUST be self-contained (NO “free” electric; unless the merchant plugs them in their store)
Merchant MUST check with their “neighbors” to let them know that a parking space or two will be occupied

You are responsible for disposing of your own trash. Do not place trash on the sidewalk for someone else to pick up.

Waiver and Release
The undersigned applicant, on behalf of itself, its employees, officers, volunteers and agents, hereby releases, waives, and agrees to hold harmless the City of Urbana and Monument Square District, as well as their officers, employees, agents, and volunteers, from and against any and all claims, losses, causes of action, judgements or damages (including consequential damages) of any kind or nature, arising out of or related to the applicant’s use of City-owned property as authorized: operation or activity conducted by or on behalf of the applicant, applicant’s employees, agents or invitees during the time of use, the terms of this form and release.

I have read and agree to abide by the terms and conditions of this form and release and enter into it voluntarily and knowingly. This form and release is binding when :signed by the applicant or a submittable typed electronic signature, release and indemnity provisions shall survive the conclusion of the time of use.

Submittable/Typed Electronic Signature *

Submit

Monument Square District Map - Downtown Urbana

Click on map to download printable PDF.

Monument Square District Downtown Urbana Map

Special Events Forms

​Monument Square District Partnership Agreement

Downtown Urbana Vendor Application

Monument Square District Map - Downtown Urbana

Monument Square District Partnership Agreement